Decision - Procurement of Vehicles

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Decision details

Procurement of Vehicles

Decision Maker: Cabinet (pre 2012)

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek Cabinet approval to tender for and award contracts for the procurement of vehicles for refuse, recycling and street cleaning, city parks, adult social care, children’s and young peoples trust and parking services in 2011/12.


(1)         That Cabinet approves the fleet vehicle replacement programme up to 2016/17 outlined in Appendix A, which will be subject to approval of the annual Capital Investment Programme by Full Council and subject to an annual review of all vehicle replacement programmes to determine if the need for new vehicles as specified still exists.


(2)         That following the approval of detailed business cases by the Director of Finance, tenders be placed through either the EU procurement process or through existing legally compliant national framework agreements and that delegated authority be given to the Director of Finance to award current and future years’ the contract(s).


(3)         That the recommendations from the Environment & Community Safety Overview & Scrutiny Committee be approved.

Reasons for the decision:

Brighton & Hove City Council will achieve significant service, financial and environmental benefit from procuring new vehicles. The report is in pursuance of the council’s value for money programme and approved budget strategy.

Alternative options considered:

One alternative is not to procure any replacement vehicles and continue current practice of ad hoc purchase, contract hire and/or leasing.  However, not only will this lead to increasing costs over the medium term as maintenance and repair costs increase as vehicles continue to exceed their lifespan but it will also not be possible to achieve the VFM and Service budget savings targets of £124,000 or to achieve the reduction of 22% in CO2 emissions. Therefore, fuel costs will remain higher and so will CO2 emissions.  In addition, front line service provision could be disrupted due to increasing vehicle down time and this will lead to further additional costs.


As part of the procurement process, the council will evaluate the different options of procuring the new vehicles; including Contract maintenance.  This evaluation will be carried out as part of the tender assessments of the tenders submitted from approved suppliers.  Contracts will be awarded to suppliers who can offer the best value to the council.

Report author: Gillian Marston

Publication date: 09/06/2011

Date of decision: 09/06/2011

Decided at meeting: 09/06/2011 - Cabinet (pre 2012)

Effective from: 17/06/2011

Accompanying Documents:


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