Decision - Corporate Procurement for Legionella Monitoring - Control, Prevention & Risk Management Services Contract for 2010-2015 (5 years)

1.      That Cabinet gives approval for the tendering of water treatment services contract for a five year contract, with the option to extend by a further 2 years at the council’s discretion, in accordance with the tendering timetable included at paragraph 3.9 to enable these services to commence on 1 April 2010.

2.      That Cabinet delegates authority to the Director of Finance and Resources, in consultation with the Cabinet Member for Central Services, to award the contract to the successful bidder following evaluation and recommendations of the evaluation team.

1.      A new contract is needed with the current contracts expiring in March 2010 to ensure that we continue to manage the risk of legionella bacteria and the safety to the public, contractors and council’s employees.

2.      The new contracts will be managed by the legionella officer, Property & Design to provide consistency and provide opportunities for small local companies to tender for this work as well as national companies.

1.      It is the legal duty imposed by the Health and Safety at work act 1974 that under the approved code of practice L8, Brighton and Hove City Council shall identify and assess sources of water management risk, prepare a scheme for preventing or controlling the risk, implement, manage and monitor precautions, appoint a person(s) to be managerially responsible.

2.      The existing corporate civic and education and social care legionella water management contracts both end in March 2010 and it is considered that the tendering exercise could offer the opportunity to merge all or some of these water  treatment contracts which may provide significant benefits in terms of consistency regarding the standardisation of service provision, the monitoring of contractor performance, assurances of compliance and contract management through a designated team providing a central comprehensive and accurate record of information and auditing of the contract/s.