Issue - items at meetings - Commercial Portfolio Estate Management Consultancy (1 April 2005 - 31 March 2012)

Report of the Director of Finance & Resources (copy attached).

1.       That delegated authority be granted to the Director of Finance & Resources to extend the council’s existing contracts for commercial portfolio estate management consultancy by two years.

29.1    The Cabinet Member considered a report of the Director of Finance & Resources, concerning the commercial portfolio estate management consultancy, from the period 1 April 2005 - 31 March 2012 (for copy see minutes book).

29.2    The Assistant Director, Property and Design, highlighted the fact that the original report that was considered at the Policy & Resources Committee in December 2004 omitted to include a provision for delegating to the authorised officer (Director of Finance & Resources) authority to extend these contracts on behalf of the council. She explained that the current report sought to rectify that omission in order to enable the Director of Finance & Resources to extend these contracts for the two year extensions allowed under each contract.

29.3    The Assistant Director reported that the existing portfolio agents, Cluttons and Smiths Gore who had previously won the contracts, had since been working well with the council.  She noted that it was the council’s intention to extend those contracts, subject to the approval of this Cabinet Member meeting, in order to ensure continuity of service.

29.4    RESOLVED – That, having considered the information and the reasons set out in the report, the Cabinet Member accepted the following recommendation:

(1)      That delegated authority be granted to the Director of Finance & Resources to extend the council’s existing contracts for commercial portfolio estate management consultancy by two years.