Issue - items at meetings - New Human Resources Payroll System
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New Human Resources Payroll System
Meeting: 27/04/2010 - Governance Committee (Item 102)
102 Update on HR Payroll and Recruitment System Implementation 
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Report of the Director of Strategy & Governance (copy attached).
Additional documents:
Decision:
RESOLVED –
(1) That the Committee notes the current position in regards to the implementation of the new HR/Payroll and Recruitment System.
(2) That a further update to be provided to the Governance Committee after the new system goes live.
Minutes:
102.1 The Committee considered a report of the Director of Strategy & Governance updating Members on the latest progress in relation to implementation of the new HR payroll and recruitment system.
102.2 In response to concerns from Members, the Head of HR Operations made the following comments:
§ Line managers would have access to information relating to the staff they manage only and individual employees would be able to change there own personal details.
§ The security protocols had been signed off by the council’s internal auditors and external auditors (Deloitte), and officers were confident that the new system offered improved security.
§ Training on the new system would be given to specific groups of staff before rolling out the system as a whole.
§ It was hoped that staff would opt in to receive their payslips by email, but paper copies would still be available to those who preferred them and provided as a matter of course to groups of employees without internet access.
§ The new HR helpline was ready and would be launched when migration to the new payroll system took place; it was hoped that this would be possible for the payroll run in May and the helpline number would be printed on payslips.
102.3 Councillor Fallon Khan advised that in addition to the efficiency savings that would be achieved by the new system, the council would also benefit from positive sustainability implications.
102.4 RESOLVED –
(1) That the Committee notes the current position in regards to the implementation of the new HR/Payroll and Recruitment System.
(2) That a further update to be provided to the Governance Committee after the new system goes live.