Issue - items at meetings - Outdoor Events in Parks and Open Spaces 2016

Report of the Assistant Chief Executive (copy attached).

36.1    The Committee considered a report of the Assistant Chief Executive in relation to Outdoor Events in Parks and Open Spaces 2016. The report sought approval for landlord’s consent for the proposed programme of events in parks and open spaces in 2016.

36.2    In response to Councillor Yates it was clarified that the Shakedown Festival at Stanmer Park would be controlled through licensing and as such have to comply with the licensed terminal hours, and the operators would have to look after the site more widely including Colddean and Stanmer Woods. Any complaints and issues would be taken into consideration for the approval and organisation of the events in future years.

36.3    In response to Councillor Druitt it was confirmed that the Council’s policies on animal welfare had not changed in recent years.

36.4    The Chair then put the recommendation to the vote.

36.5    RESOLVED:

1)        That the committee grants landlord’s consent for the events listed in Appendix 1.  

2)        That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

3)        That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee, Opposition and Group spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

36.1    The Committee considered a report of the Assistant Chief Executive in relation to Outdoor Events in Parks and Open Spaces 2016. The report sought approval for landlord’s consent for the proposed programme of events in parks and open spaces in 2016.

36.2    In response to Councillor Yates it was clarified that the Shakedown Festival at Stanmer Park would be controlled through licensing and as such have to comply with the licensed terminal hours, and the operators would have to look after the site more widely including Colddean and Stanmer Woods. Any complaints and issues would be taken into consideration as part of the approval and organisation of the events in future years.

36.3    In response to Councillor Druitt it was confirmed that the Council’s policies on animal welfare had not changed in recent years.

36.4    The Chair then put the recommendation to the vote.

36.5    RESOLVED:

1)        That the committee grants landlord’s consent for the events listed in Appendix 1.  

2)        That the committee authorise officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

3)        That the committee authorises the Assistant Chief Executive, after consultation with the Chair of the committee, Opposition and Group spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.