Issue - items at meetings - King Alfred Development

Report of the Acting Executive Director for Environment, Development & Housing (copy attached).

That the Committee:

1)           Support the Project Board’s work in advancing the project to this stage.

2)           Note the process followed for the competitive dialogue tendering of the King Alfred Development opportunity.

3)           Note that Bouygues Development and Crest Nicholson in partnership with the Starr Trust (‘the shortlisted Bidders’) have engaged in competitive dialogue with the council during 2015, and submitted Final Tenders in August 2015.

4)           Support the Evaluation Panel’s assessment of the Final Tenders, details of which are presented in the Part II report.

5)           Agree that, if the committee in Part II approve the Evaluation Panel’s and Project Board’s recommendation as to who should be appointed Preferred Bidder, and an Alcatel Letter has been issued accordingly, an announcement as to who the Preferred Bidder is may be made at the appropriate time.

6)           Note that the draft Head of Terms for the Development Agreement are included in the Part II report and that the terms of the final version of the Development Agreement will be referred to committee for approval once they are finalised.

7)           Approve in principle a capital contribution of £8m towards the development of a new public sports and leisure centre funded by forecast operational savings subject to the contribution being cost neutral to the council.

8)           Note the indicative timetable for taking the project forward.

110.1    The Committee considered a report of Acting Executive Director for Environment, Development & Housing in relation to Kind Alfred Development. The report, together with information presented in the Part Two report, advised the Committee of the competitive dialogue procurement process conducted with shortlisted bidders, and that the final tender evaluation had been completed. The report also recommended the appointment of a preferred bidder, subject to completion of an appropriate Development Agreement and provided details of the next steps and anticipated delivery timetable. The cross-party project board was advised of the outcome of the detailed evaluation process at its meeting on 5 January 2016, and it supported the recommendation of the evaluations panel together with the referral to the Policy & Resources Committee for decision.

110.2    The Chair extended thanks to all Officers that had been involved with the project to the present, as well the involvement of Members – some of which had since stood down from office.

110.3    Councillor Mitchell highlighted the decision before the Committee as an important milestone for the site and project; she extended her thanks to everyone that had worked and been involved up to this point.

110.4    Councillor G. Theobald welcomed and endorsed the report, and added that the redevelopment of the site had been long awaited; he commended the work of all those that had been involved up this point.

110.5    Councillor Mac Cafferty echoed the comments made by other Members, and added that the end product would be worth the amount of work that was needed to secure the future of the site.

110.6    In response to questions from Councillor Mac Cafferty it was explained by Officers that the phasing issue would form part of the development agreement that would still need to come before the Committee for decision at a later date – were the recommendations agreed at the meeting. In relation to the re-provision of facilities during the build, this would take place across the other sites operated by Freedom Leisure across the city – who ran the majority of the Council owned sports and leisure sites.

110.7    The Chair then proposed that the Committee considered the information contained in the Part Two report (Item 112) andexclude the press and public under Section 100A(4) of the Local Government Act 1972 as the Part 2 report contained exempt information as defined in paragraphs 3 & 5 of schedule 12A, Part 1, to the Local Government Act 1972 (as amended).

110.8    Following the consideration of the Part Two (Item 112) information the Chair explained that the Part Two recommendations had been agreed and a letter would be sent out to the bidders under regulation 32 of the Public Contract Regulations 2006; following which a press release would be issued by the Council the following day.

110.9    The Chair then put the recommendations contained in the Part One report (Item 110) to the vote:

110.10  RESOLVED - That the Committee:

1)     Support the Project Board’s work in advancing the project to this stage.

2)     Note the process followed for the competitive dialogue tendering of the King Alfred Development opportunity.

3)     Note that Bouygues Development and Crest Nicholson in partnership with the Starr Trust (‘the shortlisted Bidders’) have engaged in competitive dialogue with the council during 2015, and submitted Final Tenders in August 2015.

4)     Support the Evaluation Panel’s assessment of the Final Tenders, details of which are presented in the Part II report.

5)     Agree that, if the committee in Part II approve the Evaluation Panel’s and Project Board’s recommendation as to who should be appointed Preferred Bidder, and an Alcatel Letter has been issued accordingly, an announcement as to who the Preferred Bidder is may be made at the appropriate time.

6)     Note that the draft Head of Terms for the Development Agreement are included in the Part II report and that the terms of the final version of the Development Agreement will be referred to committee for approval once they are finalised.

7)     Approve in principle a capital contribution of £8m towards the development of a new public sports and leisure centre funded by forecast operational savings subject to the contribution being cost neutral to the council.

8)     Note the indicative timetable for taking the project forward.