Issue - items at meetings - Outdoor Events – Madeira Drive Road Closures 2017

Report of the Executive Director Economy, Environment & Culture (copy attached).

            RESOLVED:

i)          That the committee grants landlord’s consent for the 2017 programme of events on Madeira Drive and the associated road closures as listed in Appendix 1.

ii)        That the committee authorises the Executive Director for Economy, Environment & Culture to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

iii)       That the committee authorises the Executive Director for Economy, Environment & Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

35.1    The Committee considered a report of the Executive Director for Economy, Environment & Culture in relation to Outdoor Events – Madeira Drive Road Closures 2017. The purpose of the report was to seek approval for landlord’s consent of the proposed programme of events on Madeira Drive in 2017 and the associated road closures.

35.2    In response to Councillor Greenbaum it was agreed that Officers could provide a briefing, either at formal session or by circulating a paper, to provide more information on how decisions in relation to events were taken.

34.3    In response to Councillor Nemeth it was explained that consultation was undertaken with the businesses on Madeira Drive; however, this did not usually involve the operators of the Pier, but they could be included in future consultation.

35.4    In response to Councillor Greenbaum it was explained the value to the city of an event was measured, for many organisers this related to the economic benefits to the city. They was no formal feedback process for residents, but reviews of events were undertaken.

35.5    Councillor C. Theobald welcomed the number of events that were held in the city.

35.6    The Chair then put the recommendations to the vote and these were carried unanimously.

35.7    RESOLVED:

i)          That the committee grants landlord’s consent for the 2017 programme of events on Madeira Drive and the associated road closures as listed in Appendix 1.

ii)        That the committee authorises the Executive Director for Economy, Environment & Culture to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate.

iii)       That the committee authorises the Executive Director for Economy, Environment & Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.