Issue - items at meetings - Procurement of contract for Door Entry Systems and CCTV (HRA)

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Issue - meetings

Procurement of contract for Door Entry Systems and CCTV (HRA)

Meeting: 17/11/2021 - Housing Committee (Item 40)

40 Procurement of contract for Door Entry Systems and CCTV (HRA) pdf icon PDF 307 KB

Decision:

RESOLVED:

 

2.1      That Housing Committee delegate authority to the Executive Director for Housing Neighbourhoods and Communities to:

 

(i)       Procure and award contracts for Door Entry and CCTV systems services described below for a term of 3 years.

 

(ii)       Approve an extension(s) to this contract for a period of up to two years following the initial three year term, subject to satisfactory performance by the provider.

 

Minutes:

40.1    The Housing Sustainability & Affordable Warmth Manager introduced the report to the committee.

 

          Answers to Committee Member Questions

 

40.2    Councillor Mears stated they would support 2.1 (i) of the recommendations, however they would not support 2.1 (ii) as they did not want the committee to be bypassed.

 

40.3    Councillor Platts raised questions relating to anti-social behaviour, damaged doors, entry and access buttons and perceived unnecessary works and was informed that the only council approved works will take place by a dedicated engineer. All residents would be spoken to before any works are commenced. Those blocks most in need will be prioritised, with lighting being looked at the same time, however, lighting has a different funding stream. The state of doors will be looked at when entry systems are installed. CCTV can help to prevent anti-social behaviour and there have been many requests across the city for installations. In certain circumstances the trade button can be removed to prevent anti-social behaviour, however, some residents have preferred to keep the buttons.

 

40.4    Councillor Fowler raised a question relating to CCTV and was informed that the use of CCTV will be assessed for each location or site. There are a range of options available, and CCTV is not always the best, installations are taken on a case by case basis.

 

40.5    Councillor Williams raised a question relating consultations and was informed that ward councillors are being consulted on individual properties and this is ongoing.

 

40.6    Councillor Meadows raised questions relating to apprenticeships and diversity and was informed that the social value outcome was the target with apprenticeships and when submitting under the procurement process, local businesses with apprentices score higher. Diversity is hard to measure when inviting businesses to tender, there is not a key performance indicator, however, businesses are required to indicate their approach to diversity.

 

40.7    Councillor Hugh-Jones requested that committee be updated more often than every 3 years. This was agreed by the Executive Director - Housing Neighbourhoods & Communities.

 

40.8    Councillor Mears commented that the committee should see documents and make decisions as delegated decisions could not be supported.

 

          Vote

 

40.9    A vote was taken, and the committee agreed unanimously to accept recommendation 2.1 (i) and 2.1 (ii) by 7 to 3.

 

RESOLVED:

 

2.1      That Housing Committee delegate authority to the Executive Director for Housing Neighbourhoods and Communities to:

 

(i)       Procure and award contracts for Door Entry and CCTV systems services described below for a term of 3 years.

 

(ii)       Approve an extension(s) to this contract for a period of up to two years following the initial three year term, subject to satisfactory performance by the provider.

 


 


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