Issue - items at meetings - Housing Asset Management IT System Replacement

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Issue - meetings

Housing Asset Management IT System Replacement

Meeting: 07/10/2021 - Policy & Resources Committee (Item 37)

37 Housing Asset Management IT System Replacement pdf icon PDF 206 KB

Additional documents:


Meeting: 22/09/2021 - Housing Committee (Item 26)

26 Housing Asset Management IT System Replacement pdf icon PDF 334 KB

Decision:

Resovled:

 

2.1       Housing Committee agree and then recommend to Policy & Resources Committee:

 

2.2       That the Executive Director Housing, Neighbourhoods & Communities is granted delegated authority to:

 

i)        Procure a new asset management IT system for the councils’ housing service.

ii)     Award a contract with the preferred supplier for a period of five years, with an option to extend by two years subject to satisfactory supplier performance.

 

2.3       Approval of a £0.515m budget to be added to the Housing Revenue Account (HRA) capital programme for the project’s procurement and implementation activity.

Minutes:

26.1    The Head of Income Involvement & Improvement introduced the report to the committee.

 

Questions

 

26.2    Councillor Williams was informed that the process of procurement does not allow those applying to specify whether companies are local. It was noted that the system required would be specialised and local businesses are offered help and support to make a bid.

 

26.3    Councillor Mears was informed that the current contract cost was £66,000 and £69,000 and the new contract would be around £10,000 more. It was noted that the older systems need upgrading. The new systems will work within the IT programme with higher levels of accessibility and ability to ‘talk’ to each other.

 

26.4    Councillor Meadows was informed that the new system would not necessarily need to be geographically located at Moulsecoomb as it would be a system on IT only.

 

26.5    Councillor Osborne was informed that a great deal of testing has been done and a lot learnt from other councils. There would be on guarantee of no glitches and this would be a leap of faith to some extent. Romanwood will be able to bid for the work as the council must go to market when using public money. Standing orders state that procurement over £500,000 should come to committee for decisions.

 

          Vote

 

26.6    A vote was taken, and by 8 to 2 the committee agreed the recommendations.

 

RESOLVED:

 

2.1       Housing Committee agree and then recommend to Policy & Resources Committee:

 

2.2       That the Executive Director Housing, Neighbourhoods & Communities is granted delegated authority to:

 

i)        Procure a new asset management IT system for the councils’ housing service.

ii)     Award a contract with the preferred supplier for a period of five years, with an option to extend by two years subject to satisfactory supplier performance.

 

2.3       Approval of a £0.515m budget to be added to the Housing Revenue Account (HRA) capital programme for the project’s procurement and implementation activity.


 


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