Agenda item - Intelligent Transport System - Bus Lane Cameras Procurement

Report of the Executive Director, Economy, Environment & Culture

That the Environment, Transport & Sustainability Committee:

1)           Approves the procurement of a new contract for the provision and installation of Traffic and Parking Enforcement Cameras and associated enforcement support system for a term of 3 years with the option to extend for up to a further 2 years;

2)           Grants delegated authority to the Executive Director of Economy, Environment and Culture to:

(a)          carry out the procurement of the contract referred to in 2.1 above including the award and letting of the contract;

(b)          extend the contract referred to in 2.1 above for period(s) up to a total maximum of 2 years should he/she consider it appropriate at the relevant time as outlined in para 3.9 subject to the prior agreement of the Procurement Advisory Board.

18.1      The Committee considered a report of the Executive Director, Economy, Environment & Culture that sought approval for a tender exercise to be undertaken for the procurement of a contract for the provision and installation of Traffic and Parking Enforcement cameras, associated enforcement system and ongoing maintenance of the camera system.

18.2      Councillor Wares noted that the existing contract would end on 31 March 2018 with the new contract beginning in October 2017 and asked how the overlap would be managed. Referring to paragraph 3.4, Councillor Wares asked why bus gates had not been included in the Valley Gardens scheme budget as paragraph 3.4 inferred. Furthermore, referring to paragraph 3.9 asked who could change priorities mid-contract.

18.3      The Control Centre Manager clarified that the two contracts would run side by side for the reason that the new contractor would need time to install the 21 new cameras. In relation to the query raised on bus gates, the Control Centre Manager confirmed that bus gates in Valley Gardens would be funded by that scheme and the new contract would be an addition to that. In reference to changes to priorities mid-contract the Head of Parking Services clarified that he, in liaison with the Head of Traffic Management and would be primarily concerned with the extension of the two year contract.

18.4      Councillor Wares moved a motion on behalf of the Conservative Group to amend recommendation 2.2(b) as shown in bold italics as follows:

2.2 (b)extend the contract referred to in 2.1 above period(s) up to a total maximum of 2 years should he/she consider it appropriate at the relevant time as outlined in para 3.9 subject to the prior agreement of the Procurement Advisory Board.

18.5      Introducing the amendment, Councillor Wares stated that the intention was to ratify Member oversight of the extension of the contract.

18.6      Councillor Peltzer Dunn formally seconded the motion.

18.7      The Chair put the motion to the vote that passed.

18.8      The Chair put the recommendations, as amended to the vote that passed.

18.9      RESOLVED- That the Environment, Transport & Sustainability Committee:

1)           Approves the procurement of a new contract for the provision and installation of Traffic and Parking Enforcement Cameras and associated enforcement support system for a term of 3 years with the option to extend for up to a further 2 years;

2)           Grants delegated authority to the Executive Director of Economy, Environment and Culture to:

(a)          carry out the procurement of the contract referred to in 2.1 above including the award and letting of the contract;

(b)          extend the contract referred to in 2.1 above for period(s) up to a total maximum of 2 years should he/she consider it appropriate at the relevant time as outlined in para 3.9 subject to the prior agreement of the Procurement Advisory Board.