Agenda item - Annual Planned Maintenance Budget and Asset Management Fund Allocations 2019-20 for the Council’s Operational Buildings

Report of the Executive Director Economy Environment & Culture (copy attached)

RESOLVED: That the Committee –

(i)            Approved the annual programme of planned maintenance works as detailed in Appendices 2 and 3, at a total estimated cost of £3,297,650

(ii)          Approved the Asset Management Fund allocation for 2019-20 totalling £1,000,000, as detailed in paragraph 3.4.1 of this report

(iii)         Granted delegated authority to the Executive Director Economy, Environment & Culture to procure the planned maintenance budget and asset management fund improvement works and award contracts within these budgets, as required, in accordance with the council’s Contract Standing Orders.

141.1  The Committee considered the report of the Executive Director for Economy, Environment & Culture, which sought approval for the annual property revenue and capital budget allocations and programme of works.

141.2  Councillor Mac Cafferty asked when the funding would be available, and said that some of the shelters on the seafront and the wrought iron railings by Hove Lawns were in need of repair, and asked if they could be included in any works. The Assistant Director Property and Design said that the money would be available at the start of the next financial year, and there would be a focus on the seafront. However, with the limited budget there were no plans for the railings by Hove Lawns to be repaired, but those by Regency Square War Memorial would be included in the proposed works.

141.3  Councillor Miller asked whether the budget had decreased as the Council’s ownership of properties had decreased, and was advised that the budget had remained roughly the same. He asked for clarification on the budget for managing asbestos, as paragraph 3.5 said there would be £15k for ‘asbestos management’ and appendix 2 said there would be £22.5k for ‘asbestos testing and surveys’. The Assistant Director Property and Design said that the £15k was from capital funding, and the £22.5k was from revenue funding, but the two sums were combined for any works undertaken.  

141.4  RESOLVED: That the Committee –

(i)            Approved the annual programme of planned maintenance works as detailed in Appendices 2 and 3, at a total estimated cost of £3,297,650

(ii)          Approved the Asset Management Fund allocation for 2019-20 totalling £1,000,000, as detailed in paragraph 3.4.1 of this report

(iii)         Granted delegated authority to the Executive Director Economy, Environment & Culture to procure the planned maintenance budget and asset management fund improvement works and award contracts within these budgets, as required, in accordance with the council’s Contract Standing Orders.