Agenda item - Outdoor Events - Parks and Open Spaces 2020

Report of the Executive Director, Economy, Environment & Culture

RESOLVED – (1) That the Committee grants landlord’s consent for each of the proposed events listed in Appendix 1 to the report;

(2) That the Committee authorises officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate; and

(3) That the Committee authorises the Executive Director, Economy, Environment and Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.

28.1    The Committee considered a report of the Executive Director, Economy, Environment and Culture, seeking approval for landlord’s consent for each of the proposed events in parks and open spaces in 2020.

28.2    It was noted that many of the events listed in Appendix 1 to the report had taken place before and had retained their traditional place in the calendar of outdoor events. Notwithstanding this as a balanced approach was required to prevent overuse of these areas, Appendix 1 also showed the range of spaces and sites where events were proposed to take place. Several new or amended event applications for 2020 and these were also summarised in the report.

28.3    In answer to question, it was explained that a sliding scale of charges was levied dependent on whether the event related to a charitable or other use. Those mounting events were also responsible for the costs of clear up afterwards as well.

28.4    RESOLVED – (1) That the Committee grants landlord’s consent for each of the proposed events listed in Appendix 1 to the report;

(2) That the Committee authorises officers to enter into formal agreements with event organisers to determine conditions, fees and levels of support as appropriate; and

(3) That the Committee authorises the Executive Director, Economy, Environment and Culture, after consultation with the Chair of the committee and opposition spokespersons, to make any alterations to the events programme as necessary and to approve new applications in accordance with the Outdoor Events Policy.