Agenda item - Procedural Business

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Agenda item

Procedural Business

(a)  Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

 

(b)  Declarations of Interest or Lobbying

 

(a)      Disclosable pecuniary interests;

(b)      Any other interests required to be registered under the local code;

(c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

 

In each case, you need to declare

(i)        the item on the agenda the interest relates to;

(ii)      the nature of the interest; and

(iii)     whether it is a disclosable pecuniary interest or some other interest.

 

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

 

      (d)       All Members present to declare any instances of lobbying they have encountered regarding items on the agenda.

 

(c)  Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

 

NOTE:  Any item appearing in Part 2 of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

 

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

Minutes:

Note:   Due to technical problems which arose in webcasting the meeting and the legal requirement that members of the public needed to be able to hear and ideally to view the democratic decision making process, the meeting was adjourned and re-commenced from the beginning from 4.00pm on the same afternoon.

 

114a     Declarations of substitutes

 

114.1    There were none.

 

114b    Declarations of interests

 

114.2    Councillor Hill, the Chair referred to Applications A, BH2019/02578, Victoria Road, Housing Office, Victoria Road, Portslade, , she had been a member of the Housing Committee when the proposal had been discussed but the considerations had been different, and C, BH2018/03356, KAP Limited, Newtown Road. She had been lobbied in respect of these applications and was aware that other Members had been too. She remained on a neutral mind however and would remain present at the meeting during consideration and determination of these applications. The other Members of the Committee confirmed that they also remained of a neutral mind and would remain present during consideration and determination of these applications.

 

114.3    Councillor Yates declared a non- prejudicial interest in respect of Application A, BH 2019/02578, Victoria Road, Housing Office, Victoria Road, Portslade stating that he had been involved in preliminary discussions regarding the site whilst Leader of the Council. Discussions had not related to the current scheme nor to its design or to planning matters and he remained of a neutral mind. Councillor Yates confirmed that he had also been involved in early discussions whilst Leader of the Council relating to the application site, Application C, BH2018/03356, KAP Ltd, Newtown Road, Hove, but not to the current Planning application on which he remained of a neutral mind. In relation to Application E, BH2019/02862, Fairway Trading Estate, Eastergate Road, Brighton Councillor Yates had been involved in discussions in relation to potential enforcement action but this did not relate to the current planning application on which he remained of a neutral mind. Councillor Yates confirmed that in respect of all 3 applications cited he would remain present at the virtual meeting during consideration and determination of those applications.

 

114c     Exclusion of the press and public

 

114.4    In accordance with Section 100 of the Local Government Act 1972 (“The Act”), the Committee considered whether the public should be excluded from the meeting during consideration of any item of business on the grounds that it was likely in view of the business to be transacted or the nature of the proceedings that if members of the public were present during it there would be disclosure to them of confidential information as defined in Section 100A(3) of the Act.

 

114.5    RESOLVED – That the press and public not be excluded from the meeting during consideration of any item of business on the agenda

 

114d    Use of mobile phones and tablets

 

114.6    The Chair requested Members ensure that their mobile phones were switched off, and where Members were using tablets to access agenda papers electronically ensure that these were switched to ‘silent’ mode.

 


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