Agenda item - Review of Political Balance and Appointment of Committees, Sub-Committees, Forums and Outside Bodies.

Report of the Acting Chief Executive:-

(i)         To consider and agree the report of the Acting Chief Executive on the allocation of seats between the political groups, including the appointment of Chairmen, Deputy Chairmen and Opposition Spokespersons to the various committees and forums and the appointment of representatives on outside bodies for 2009/10 (copy attached).

Note: Appendices 2, 3 and 4 to the report will be circulated prior to the meeting once notification of the nominations has been received from the respective Groups.

(ii)        (a) That with regard to (i) above and subject to (b) and (c) below, all Members of the Council be appointed as Substitute Members of each Committee of the Council in accordance with Standing Orders.

(b) No Member may act as a Substitute Member of the Planning Committee or the Personnel Committee unless he/she has received the appropriate training to enable them to serve on the respective Committee and no Member may act as a Substitute in relation to the Standards Committee.

(c) There are restrictions on membership of the Overview & Scrutiny Committees as set out in the Overview & Scrutiny Procedure Rules.

(iii)       That the existing co-optees on the Planning Committee, the Children & Young People Overview & Scrutiny Committee and the Health Overview & Scrutiny Committee be re-appointed, providing that the Overview & Scrutiny Commission may appoint additional non-voting co-optees to the Children & Young People Overview & Scrutiny Committee.

(iv)      That those appointments listed in appendix 3 being the responsibility of the Executive will be made by the Leader of the Council.

6.1           The Mayor moved that:

(i)    For the municipal year 2009/2010 the following Committees and Sub?Committees be constituted and appointed to hold office until the next Annual Meeting of the Council and the number of Members and allocation of seats to the Party Groups (apart from co-opted Members) be as specified:

(ii)    That the membership of the committees and sub-committees as detailed in appendix 2 to the report be agreed;

Governance Committee – Councillors Oxley (Chairman), Simpson (Deputy Chairman), Brown, Elgood, Fallon-Khan, Mears, Mitchell, Randall, Simson and Taylor.

Audit Committee – Councillors Hamilton (Chairman), Watkins (Deputy Chairman), Alford, Kitcat, Lainchbury, Oxley, Randall, Simpson, Smith and G Theobald.

Licensing & Licensing (2003) Committee – Councillors Cobb (Chairman), Lepper (Deputy Chairman), Harmer-Strange, Hawkes, Hyde, Kitcat, Marsh, Older, Pidgeon, Simson, C Theobald, Watkins, West, Wrighton and Young.

Planning Committee – Councillors Hyde (Chairman), Wells (Deputy Chairman), Carden, Caulfield, Cobb, Davey, Hamilton, Kennedy, McCaffery, Smart, Steedman and C Theobald.

Overview & Scrutiny Commission – Councillors Mitchell (Chairman), Pidgeon (Deputy Chairman), Alford, Bennett, Cobb, Elgood, Morgan, Older, Randall and Wakefield-Jarrett.

Adult Social Care & Housing Overview & Scrutiny Committee – Councillors Meadows (Chairman), Wrighton (Deputy Chairman), Allen, Barnett, Janio, Pidgeon, Taylor and Wells.

Children & Young People Overview & Scrutiny Committee – Councillors Older (Chairman), McCaffery (Deputy Chairman), Allen, Drake, Duncan, Hyde, Smart and Wakefield-Jarrett.

Culture, Tourism & Enterprise Overview & Scrutiny Committee – Councillors Randall (Chairman), Drake (Deputy Chairman), Davis, Harmer-Strange, Hawkes, Kennedy, C Theobald and Turton.

Environment & Community Safety Overview & Scrutiny Committee – Councillors Morgan (Chairman), Janio (Deputy Chairman), Drake, Davey, Davis, Rufus, Smart and Wells.

Health Overview & Scrutiny Committee – Councillors Peltzer Dunn (Chairman), Allen (Deputy Chairman), Alford, Barnett, Harmer-Strange, Hawkes, Kitcat and Rufus.

Licensing 2003 Sub-Committee (3 from the parent committee with designated reps) – Councillors Cobb (Chairman), Lepper, Watkins and West.

Personnel Committee – (3 from a pool of Members with designated reps) Councillors Pidgeon, Harmer-Strange, Marsh and Wrighton.

Standards Committee – (6 Councillors and 6 Independent Members) Councillors Drake, Carden, Lepper, Steedman, C Theobald and Watkins.

Dr Wilkinson (Chairman), Ms Carter, Mr Rhodes, Mrs Scott, Mr Janse van Vuuren and 1 vacancy.

Housing Management Consultative Committee – Councillors Caulfield (Chairman), Barnett, Carden, Davey, Fryer, Mears, Pidgeon and Wells.

Community Safety Forum – Councillors Simson (Chairman), Barnett, Carden, Duncan, Hyde, Janio, Kennedy, Morgan, Watkins and Young.

(iii)   (a) That with regard to (i) above and subject to (b) and (c) below, all Members of the Council be appointed as Substitute Members of each Committee of the Council in accordance with Standing Orders.

        (b) That no Member may act as a Substitute Member of the Planning Committee or the Personnel Committee unless he/she has received the appropriate training to enable them to serve on the respective Committee.

        (c) There are restrictions on membership of the Overview & Scrutiny Committees as set out in the Overview & Scrutiny Procedure rules.

(iv)   That the existing co-optees on the Planning Committee, the Children & Young People’s Overview & Scrutiny Committee and the Health Overview & Scrutiny Committee be re-appointed, providing that the Overview & Scrutiny Commission may appoint additional non-voting co-optees to the Children & Young People’s Overview & Scrutiny Committee and the Health Overview & Scrutiny Committee.

(v)    That those appointments listed in appendix 3 to the report being the responsibility of the Executive and as such made by the Leader of the Council be noted as detailed below:

(v)       That the appointments of representatives to the list of Outside Bodies as detailed in appendix 4 to the report and specified below be agreed: