Agenda item - Minutes

14:15 – 5 Minutes

Minutes of Previous Meeting (for accuracy only, copy attached)

3    MINUTES                                                                                                                 15 – 18

3.1 The Chair moved to confirm the accuracy of the minutes of the previous meeting.

3.2 Barney Miller brought to the Chairs attention that the wording of the previous minutes was inaccurate as they made it appear that the residents elected the councillor co-chair when in fact the case was that they were appointed by the administration.

3.3 The Chair agreed to have this changed in retrospect.

3.4 Barney Miller brought to the Chairs attention that the wording of services completed included only one example when in fact the service provided was wider ranging.

3.5 The Chair agreed to have this changed in retrospect.

3.6 A representative of a TRA brought the chairs attention to an inaccuracy in the recorded completion of works at Highcroft Lodge.

3.7 Keely McDonald informed the panel and attendees of the backlog in the Estate Development Budget Works and noted that there was an ongoing process being undertaken in collaboration and consultation with the procurement department to enable access to a selection of service providers that would be interested in taking on works, focusing on clearing the backlog. They also informed the panel and attendees that unfortunately to date, only one provider had come back to the department and that a meeting was being arranged with them to set out how to make the process work going forward.

3.8 Donna James brought the Chairs attention to item ‘4.18’ of the previous meeting -works being listed as completed on the Bates Estate as including work to the cameras which had not actually taken place.

3.9 The Chair agreed to have this changed in retrospect and noted it as still required to be actioned.

3.10 The minutes of the previous meeting were agreed as otherwise taken.