, 6 March 2023 - 20 March 2023

Resolved-

1)             That Committee notes the report, the Programme Progress Update in Appendix 1 and the Environment Act Update in Appendix 2.

2)             That Committee agrees to consult on extending the time-banding zones for managing commercial waste bins on the highway to the roads in Appendix 3.

3)             That Committee notes the response to the Notice of Motion: underground superbins in section 3.18 to 3.22.

4)             That Committee grants delegated authority to the Executive Director of Economy, Environment & Culture to enter into a contract to deliver an Integrated Waste Management System for Cityclean.

Resolved-

1)             That Committee agrees the Official Feed and Food Controls Service Plan set out in the Appendix of this report.

2)             That Committee agrees to a report being brought back to ETS with an update in Autumn 2023, to include the following:

·        How many high-risk food businesses have been inspected over the past 12 months;

·        What the backlog of high and medium inspections is as at the reporting date;

·        How many complaints have been dealt with in the 22/23 financial year and how long it took to deal with them;

·        What the visitor impact might be of improved inspection service levels;

·        What the impact of the new FSA CoP regulations will be;

·        Setting out current risk levels and additional funding required to reduce risk levels.

Resolved-

1)             That Committee supports the submission of the Mini-Holland feasibility study to Active Travel England (summarised in Appendix 1) and delegates authority to officers to do so by 31 March 2023.    

Resolved-

1)             That Committee agrees to progress with the construction of the path improvements in phases, as outlined in paragraph 3.4 and subject to available funding, commencing with Old Parish Lane.

Resolved-

1)             That the Committee, having taken account of all duly made comments and representations from the Traffic Regulation Order TRO-5-2023 consultation, agreed that the Order can be sealed and authorise officers to progress with the scheme construction stage.

Resolved-

1)             That the Committee, having taken account of all comments on the TRO-1b-2023, approves the closure of Blackman Street at its junction with Trafalgar Street.

2)             That the Committee, having taken account of all comments on TRO-1a-2023, approves changes to the junction of Trafalgar Street and Whitecross Street, including extension of the one-way restriction.

Resolved-

1)             That Committee notes the report.

2)             That the Committee agrees officers report back to ETS with a further update in Autumn 2023.

RESOLVED: That the Committee agreed the 2023/24 Local Transport Plan capital programme budget allocation of £6.357 million, as set out in Appendix 1 of the report.

Resolved-

That the Environment, Transport & Sustainability Committee:

1)             Recommends that Policy & Resources Committee agrees the 2023/24 Local Transport Plan capital programme budget allocation of £6.357 million, as set out in Appendix 1 of this report.

RESOLVED: That the Committee recommends to Council the adoption of

the pay policy statement for 2023/24 attached at Appendix 1.

RESOLVED: That the Committee

(i)             Approved the Ukrainian Refugee Programme grant scheme proposed in section 4;

(ii)            Approved delegated authority to the Executive Director of Housing, Neighbourhoods, Communities to authorise the grant awards.

RESOLVED: That the Committee approved the Anti-Racism Strategy as set out in appendix 1 to the report.

RESOLVED: That the Committee agreed -

(i)             That the Council should provide a £2.3m grant to Brighton Youth Centre to allow them to refurbish the youth centre, providing the chartered surveyor valuation conducted by BHCC matches that of BYC, also known as red book valuation.

(ii)            That, subject to the caveat outlined in 2.1, the committee grants delegated authority to the Executive Director Families, Children & Learning to negotiate the legal documents including assurances that safeguards the Council’s investment and notes that a further report outlining the agreed documents will be brought to a future committee for oversight.

(iii)          That the Executive Director Families, Children & Learning explores viable contractual options between the Council and Brighton Youth Centre that assures delivery of the highest standard of service for Young People and youth organisations across the city and includes a proposal on an agreement that could be put in place as a condition of the grant, such as strengthening governance arrangements and quality monitoring of provision, as well as improving support to other youth organisations in the city.

RESOLVED: That Committee granted delegated authority to the Executive Director Governance, People & Resources to procure and award a contract for end user devices, for an initial term of two years, commencing on 1 October 2023 with the option to extend for a further two years and grants delegated authority to the Executive Director Governance, People & Resources to exercise that extension.

RESOLVED: That the Committee –

(i)             Noted the three priorities of the Carbon Neutral Fund as set out in the high level 22-23 and 23-24 work programme included in the July 2022 P&R Committee report, namely carbon reduction, biodiversity enhancement and climate change adaptation.

(ii)             Noted the 9836.5 tonnes carbon dioxide equivalent (CO2e) forecast GHG savings reported in Appendix 1 for the 23 carbon-reduction projects, plus one climate change adaptation project, in receipt of funding from the 2022-24 Carbon Neutral Fund.

(iii)          Noted the amendment agreed at Budget Council regarding the Carbon Neutral Funding regarding Liveable neighbourhoods, including funding for the Tarner and Hanover LTN.

(iv)          Agreed in principle to £1m being used for the Hanover and Tarner Liveable Neighbourhood Scheme that has buy-in from residents, with a clear emphasis on planned road safety improvement measures on Elm Grove, Queens Park Road and Egremont Place, subject to a detailed report back to ETS and P&R committees in the summer to comply with council’s financial procedures.

RESOLVED: That the Committee –

(i)             Noted that the extension of the current contract for the existing EDM and Workflow contract runs for a maximum of 2 years ending October 2024.

(ii)            Approved a capital scheme of £0.800m funded from unsupported borrowing for the design and implementation of a replacement EDM and workflow system.

(iii)          Grants delegated authority to the Executive Director Governance, People & Resources to take all steps necessary to procure and award a contract for a new revenues and benefits Electronic Document Management / Workflow IT system for the Welfare, Revenues & Business Support Service for an initial term of 4 Years.

(iv)          Grants delegated authority to the Executive Director Governance, People & Resources to extend the contract referred to in paragraph 2.3 for the replacement system for a period of up to 2 years, subject to satisfactory performance.

RESOLVED: That the Committee agreed to extend the loan agreement to Wave Community Bank for a period of a further 10 years to March 2036.

RESOLVED: That the Committee

(i)             Agreed that the land is leased to the Royal Pavilion and Museums Trust.

(ii)            Delegated authority to the Executive Director for Economy Environment and Culture to agree the terms of the lease including any financial contribution to rebuilding the toilet block, following consultation with group leaders.

RESOLVED: That the Committee

(i)             Noted the progress that has been made by the Future Ways of Working Programme.

(ii)             Noted the continued work to optimise the use of the council’s office space and the ‘Operational Accommodation Strategy’ (see Appendix 2).

(iii)          Requested additional work be undertaken before this committee Approves the refreshed Customer Experience Strategy, including resident focus groups, an improved customer promise with measurable metrics, and learnings from other local authorities (see Appendix 3).

RESOLVED: That the Committee –

(i)             Noted the proposed essential investment of £16.640m identified in Appendix 2 over the period 2023/24 to 2026/27.

(ii)            Approved the investment of £6.170m for 2023/24 including increased capital resources of £2.670m.

(iii)          Noted reports will be presented to this committee in March each year to revise future year allocation requirements in line with other annual (rolling) capital programmes.

(iv)          Delegated authority to the Executive Director Governance, People & Resources to commence procurement activities, in consultation with PAB as appropriate, and award contracts for the supply of services in support of the DDaT Strategy and take other steps necessary to support the delivery of DDaT investments up to £16.640m including any future variation to the programme approved by the committee.

(v)           Approved the DDaT Strategy.

RESOLVED: That the Committee noted the progress made in relation to the requested Corporate KPIs, particularly the corrective measures included in Appendix 1.

RESOLVED: That the Committee agreed –

(i)       That an additional £1.5m of capital borrowing to be added to the annual allocation to help meet some of the top priority capital planned maintenance works that cannot be met by the existing budget.

(ii)       That the annual programme of planned maintenance works for the Planned Maintenance Budget as detailed in Appendices 1 and 2, at a total estimated cost of £4,930,690 be approved.

(iii)      That the Asset Management Fund allocation for 2023-24 totalling £1,000,000, as detailed in Appendix 3 of this report be approved.

(iv)      That delegated authority be granted to the Executive Director Economy, Environment & Culture and Assistant Director Property & Design to procure the Planned Maintenance Budget and Asset Management Fund improvement works and award contracts within these budgets.

RESOLVED: That the Committee –

(i)             Agreed to the removal of the old operations building and associated structures and replace with a new two-story office block to accommodate the teams at the Hollingdean Depot, currently in portacabins.

(ii)            Agreed to transfer the £1.000m capital budget previously allocated for the Hollingdean Depot Site Surface works to fund the additional costs for the works in recommendation 2.1 and for this sum be incorporated into the Council’s Capital Investment Programme for 2023/24.

(iii)          Granted delegated authority to the Executive Director Economy, Environment & Culture to take all steps necessary to progress with the Hollingdean Depot Accommodation Project.

RESOLVED: That the Committee –

(i)             Granted delegated authority to the Executive Director of

Economy, Environment & Culture to procure and award a new contract for Planned Preventative Maintenance (PPM) and Reactive Maintenance for catering equipment with a term of 4 years and an option to extend the term up to a further 2 years.

(ii)       Agreed to authorise the Executive Director of Economy, Environment & Culture to grant a 2-year extension to the contract referred to in 2.1 above subject to the performance of the contractor.

RESOLVED: That the Committee -

(i)             Noted the update on key areas of work across the city in response to the rising cost of living set out in Appendix 1.

(ii)            Noted the outcome of the council’s lobbying of central government for increased measures to prevent homelessness caused by the cost of living crisis and an increase to the National Living Wage (Appendix 2).

(iii)          Noted the report in Appendix 3 from the Institute for Employment Studies, analysing the impact of areas and groups most at risk from the rising cost of living in the Brighton Greater Area.

(iv)          Noted the outcomes of the Cost of Living Summit, a summary of which can be found in Appendix 4.

(v)           Noted the information leaflet sent to all households in the city in November, detailing the additional support available this winter through the government’s Household Support Fund, plus b information on how to access help and support with energy, money advice, food and health and wellbeing support, which can be found in Appendix 5.

(vi)          Approved the proposed indicative allocation of the Household Support Fund for 2023/24 as set out at 4.13 noting the associated Equality Impact Assessment at Appendix 6.

(vii)          Delegated adjustments to allocations to the Chief Finance Officer, within the bounds of the council’s rules for virement, where there is evidence of changing need throughout the 12-month period, to ensure that all of the fund is utilised.

(viii)       Approved the proposed distribution of any excess funding emanating from the government’s new Council Tax Support scheme, after the £25 discount to each household eligible for Council Tax Reduction has been administered, as set out in paragraph 4.20 of the report.

RESOLVED:

That Housing Committee delegates authority to the Executive Director of Housing, Neighbourhoods and Communities to:

2.1      Take all steps necessary to procure and award a contract for the materials supply chain for the Housing Repairs & Maintenance Service, with a contract term of 5 years.

2.2      To approve an extension to the contract referred to in 2.1 above for a period of up to 5 years following the initial 5 year term, subject to satisfactory performance.

RESOLVED:

2.1      That Housing Committee note this report.

2.2      That Housing Committee agree to a full report coming back to a future Housing Committee which will consider options for a policy.

RESOLVED:

2.1      That Housing Committee notes the findings of the Private Sector Housing: Housing Stock Condition & Stressors Report that evidences the need for a citywide approach to discretionary licensing (Appendix 1).

2.2      That Housing Committee approves Option 3 (see 3.31), which will be subject to 12 weeks of consultation (to commence once a revised fee structure is agreed by Members). This is:

(1)           Citywide Additional HMO Licensing covering properties which have two or more storeys, and three or more tenants are living there as more than one household.

(2)      Selective Licensing on all non-HMO private rented sector homes in four wards where the evidence demonstrates a clear link between poor property conditions, deprivation and private rented homes. These wards (1) are:

Kemptown, Moulsecoomb & Bevendean, Queen’s Park and Whitehawk & Marina. With a further option in 13 wards in the city on the grounds of poor property conditions. These wards are: Brunswick & Adelaide, Central Hove, Goldsmid, Hanover & Elm Grove, Hollingdean & Fiveways, Preston Park, Regency, Rottingdean & West Saltdean, Round Hill, South Portslade, West Hill & North Laine, Westbourne & Poets Corner and Wish.

2.3      That Housing Committee notes that the Budget Review Group has provided £100,000 to fund non-recoverable costs (such as consultation) needed in developing a scheme and that budget council has allocated a further £20,000.

2.4      That Housing Committee requests the findings of the consultation and appropriate recommendations be brought back to a future committee for Member decision.

(1) New Brighton & Hove wards from May 2023

RESOLVED: That the Committee delegated authority to the Executive Director of Housing, Neighbourhoods and Communities to enter into a 250 year head lease of the HBH site at Denman Place, Coldean Lane, Brighton

RESOLVED:

That Housing Committee:

2.1      Recommends to Policy & Resources Committee that it delegates authority to the Executive Director of Housing, Neighbourhoods and Communities to enter into a 250 year head lease of the HBH site at Denman Place, Coldean Lane, Brighton.

That Policy & Resources Committee:

2.2      Delegates authority to the Executive Director of Housing, Neighbourhoods and Communities to enter into a 250 year head lease of the HBH site at Denman Place, Coldean Lane, Brighton.

RESOLVED:

2.1      That Housing Committee notes the report.

RESOLVED:

2.1      Approves the revised Terms of Reference for Housing Area Panels in Appendix 1.

2.2      Recommends to Policy & Resources Committee:

i)               that it agrees the revised Terms of Reference as set out in Appendix 1

ii)              that the revised Terms of Reference come into force on 25th May (Annual Council).

iii)       that the Monitoring Officer be authorised to amend and re-publish the Council’s constitutional documents to incorporate the revised Terms of Reference.

2.3      That Policy & Resources Committee:

i)               agree the revised Terms of Reference as set out in Appendix 1

ii)              agree that the revised Terms of Reference come into force on 25th May (Annual Council).

iii)       that the Monitoring Officer be authorised to amend and re-publish the Council’s constitutional documents to incorporate the revised Terms of Reference.

RESOLVED:

That Committee:

1.    Approved the revised Local Development Scheme 2023 – 2026, attached as Appendix 1.

RESOLVED:

That Committee:

1.    Endorsed the officer comments set out in Appendix 1 which have been submitted to Brighton Marina Neighbourhood Forum as a draft response to its recent public consultation on the Draft Brighton Marina Neighbourhood Plan under Regulation 14 of the Neighbourhood Planning (General) Regulations 2012.

RESOLVED:

That Committee:

1.    Noted the risk-based approach to prioritising the beaches that will have lifeguard stations for the 2023 summer season (May – September).

2.    Agreed to focus core lifeguard resources on four beaches during the 2023 season, as outlined in para 4.2, based on the findings and control measures identified through the beach risk assessment process.

3.    Agreed that additional lifeguards during the six-week school holiday period will be stationed on three further beach areas, as outlined in para 4.5, following the same risk-based approach.

4.    Agreed to progress a review of options for the longer-term delivery of a sustainable Lifeguard Service, including options to increase funding through sponsorship and/or for the RNLI to deliver the service on the Council’s behalf.

RESOLVED:

That TECC Committee:

1. Approved the Ukrainian Refugee Programme grant scheme proposed in section 4.

2. Approved delegate authority to the Executive Director of Housing, Neighbourhoods, Communities to authorise the grant awards.

Recommends that Policy and Resources Committee:

3. Approves the Ukrainian Refugee Programme grant scheme proposed in section 4.

4. Approves delegated authority to the Executive Director of Housing, Neighbourhoods, Communities to authorise the grant awards

RESOLVED:

That TECC Committee:

1. Approved the Anti-Racism Strategy 2023-2028 as set out in appendix 1.

2. That Committee recommends the Anti-Racism Strategy to Policy & Resources Committee.

That Policy and Resources Committee:

3.1 Approves the Anti-Racism Strategy as set out in appendix 1.

RESOLVED:

That Committee:

1.    Noted progress on development of the Accessible City Strategy.

RESOLVED:

That Committee:

1.    Agreed those nominated heritage assets at Appendix 1 that are to be included in the Local List of Heritage Assets

2.    Noted those nominations at Appendix 2 that are not to be included on the Local List of Heritage Assets.

3.    Noted that the next periodic review will be undertaken in 2028.

RESOLVED:

That Committee:

1.    Approved the strategy and the suggested priority areas for reducing crime and disorder in Brighton and Hove.

2.    Referred the strategy to Full Council for sign off as set out in the Constitution.

3.    Approved the additional consultations as set out in paragraph 5.5.

RESOLVED:

That Committee:

1.     Noted the achievements of the organisation despite challenges presented to them, including significant delays to the capital works at the Corn Exchange and Studio Theatre.

2.    Supported the Trust’s plans for the forthcoming year 2023/24.

RESOLVED - That the Board notes the information contained in the report and its appendix (BHSCP Annual Report 2021-22).

RESOLVED - (1) That the Board notes the current trend status of the JH&WS outcome measures; and

(2) That the Board notes that they will receive future updates at each meeting to reflect different “Wells” at each meeting accompanied by a brief narrative to provide a more integrated council-wide understanding of the outcomes.

RESOLVED (1) – That the Sub-Committee delegates authority to the Executive Director of Health & Adult Social Care to establish a DPS for an initial term of five years with the option to extend the DPS for a further period of up to three years and then a further two years;

(2) That the Sub-Committee delegates authority to the Executive Director of Health & Adult Social to award call-off contracts to providers who have been admitted to the DPS;

(3) That the Sub-Committee agrees to extend the Supported Living contract with Grace Eyre Foundation for 9 months from 1^st June 2023 to 31^st March 2024.

RESOLVED: That the Committee noted –

      i.         The report and supported the focus across the city on improving outcomes for all children and young people, particularly those from disadvantaged backgrounds.

     ii.         That education of all children and young people had been negatively impacted because of the pandemic and this had impacted on outcomes as it had nationally.

RESOLVED - That the Board notes the contents of the report

RESOLVED – (1) That the Board Notes the update on the development of the Shared Delivery Plan for Sussex and the deadline set for first submission by 30 March 2023 to provide a high-level response to Integrated Care Strategy and Place based programme focussed in adults with compound needs;

(2) Notes the second deadline of 30 June 2023 to submit a final shared Delivery Plan setting out the delivery objectives for years two to five of the Strategy in more detail and the five Place Plan priorities;

(3) Agrees to hold a special meeting of the Board in June 2023 to consider whether the Shared Delivery Plan takes sufficient account of Joint Local Health and Wellbeing Strategy priorities; and

(4) Notes the role of the Health Overview and Scrutiny Committee in holding NHS Sussex and partners to account for the ongoing delivery of the SDP.

RESOLVED: That the Committee –

      i.         Noted the details of the consultation undertaken by West Blatchington Primary and Nursery School and agreed with the response of the Executive Director of Families, Children and Learning outlined in Appendix 1 that it had not offered the opportunity for ‘full engagement’.

     ii.         Noted opposition to these plans from unions representing staff at the school - Unison, GMB and NEU.

    iii.         Further noted that there were options West Blatchington Primary and Nursery School should consider, including federation and reviewing the school’s partnership arrangements.

   iv.         Agreed that academisation was not the best option for West Blatchington

          Primary and Nursery School and urged the school to halt any plans in that direction.

     v.         Further agreed to have another report to a future meeting of the Children, Young People & Skills Committee outlining the Council’s feedback on the published consultation report and any progress towards academisation.

RESOLVED: The Committee granted delegated authority to the Assistant Director of Property & Design to procure the capital maintenance and basic need works and enter into contracts within these budgets, as required, in accordance with Contract Standing Orders in respect of the entire Education Capital Programme.

RESOLVED: That the Committee agreed –

      i.         That the level of available capital resources totalling £5million for investment relating to education buildings financed from capital grant be noted.

     ii.         The allocation of funding as shown in Appendices 1 and 2 and recommended this to Policy & Resources Committee on 16 March

          2023 for inclusion within the Council’s Capital Investment Programme

          2023/24.

    iii.         To recommend to Policy & Resources Committee that they grant delegated authority to the Assistant Director of Property & Design

          to procure the capital maintenance and basic need works and entered   into contracts within these budgets, as required, in accordance with        Contract Standing Orders in respect of the entire Education Capital   Programme.